How To Organise Your Business With Google Drive
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I recently talked about eliminating digital overwhelm and how it really helps you declutter your mind and keep moving forward with your business without wanting to throw in the towel several times a week.
There is nothing better than having an organised space so you know where to find your blog drafts, client documents and the worksheets for the 7 courses you happen to take at the same time (no? Just me? Still working on that FOMO issue!)
Today I am going to show you how I organise my Google Drive so you can easily replicate it and tweak it based on your own personal and business needs.
First, I have my main big business folder that houses a ton of subfolders which have been broken down into more subfolders. Bare with me. It may sound like an overkill but I promise it will all make perfect sense.
As you can see, inside this main folder, I have the following subfolders:
- Hello Virtual Assistant
- My Products
- Quotes & Inspiration
- Stock Images
Let me explain what goes on inside each of these folders to give you a better understanding of how my brain works (and maybe yours does too!).
1. Clients - this is my main client folder that has a subfolder inside for each of my clients. I share my client folder with my client so we both have access to any documents, drafts, images and ideas we may need. It’s a really good way to collaborate on projects together and makes it easy for all parties to access what they need. This is also a good place to put your contracts, time reports, stock images for the client, any tutorials, videos - the list is endless. You can create additional subfolders within each of the particular client’s folders so you will always know where to find images, blog drafts or anything else in between.
**TIP** Name all documents so that it will be easy to search for them in the future (and to avoid endless scrolling).
2. Courses - this is a folder that houses subfolders for all the courses I am a part of. So B-School has it’s own folder as does Melanie Duncan’s Business Class and Carrie Green’s Female Entrepreneur Association. Each time there is a new module/bundle/workbook released, I download it and add it to the folder it belongs to so it’s easy for me to access and refer back to. You know how you sometimes want to fill in a worksheet but then you have to go and log on to the website and find it AND download it… Before you know it you won’t even bother. It’s nice to have them all in one place so i can access them whenever I have a space 15-20 minutes.
3. Fempreneur.club - this is another project of mine that will be launching soon and in there I have subfolders for branding inspiration and information, blog posts, newsletters, content upgrades and a free email course that will be my lead magnet.
4. Hello Virtual Assistant - similar to fempreneur.club, this folder contains information relating to my brand, copies of all my client contracts, images for my Facebook group prompts, headshots, affiliate information for the affiliate programs I’m a part of, folders for people I work and partner with, and of course blog posts and everything that relates to this website.
5. My Products - this a folder for all my product ideas that I intend to launch. Each idea has a separate folder to braindump ideas, write outlines, create drafts, workbooks and any add-ons. It makes it really easy for me to work on my products without having the overwhelm and not knowing or remembering where to start/continue.
6. Quotes/inspiration - I am a major sucker for inspirational quotes. Any time I see them on the Internet and I feel they inspire or empower me, I save them to my google drive. And on days I don’t feel motivated, I go in there to remind myself why I do what I do. I also collect affirmations, meditations, mood boards and dreamboards in there. In other words, it’s my pretty folder that has everything I need to lift me up.
7. Resources - this is quite similar to the Courses folder. You know also the content upgrades you sign up for. All the mini courses and challenges and newsletters? The swipe copies and replica sales funnels and perfect copies for Facebook ads? Yup, these downloads go in there. So when we spoke about filing your emails as soon as you read them, I download whatever comes along with the email and add it to the resources folder. I sub-categorise them to Email marketing, Facebook Ads, Sales Funnels - essentially whatever makes sense for you. And when i work on any of these parts of my business, I know where to go find the resources, information and inspiration.
8. Stock images - whenever I purchase stock images (they’re a guilty pleasure of mine!) I download the images and add them to this folder. I used to be a member or Haute Chocolate and I get a monthly fix of the most gorgeous stock images from Elle over at the Styled Stock Society* so as soon as they land in my inbox I add them to my Google Drive for easy access.
And that’s it! I cannot stress how much it has saved me time and sanity having it organised and broken down into subfolders within subfolders within subfolders. It can be a lot of work initially but I promise you’ll feel on top of the world once it’s all neatly organised. OR. If doing it yourself seems like way too much work, get in touch with me and let me go geeky all over your Drive. ;-)
Let me know in the comments whether your Google Drive is a hot mess or a beautifully organised dream?